About

Statutes

Approved by NordAN Annual Assembly 2011. These statutes have been valid since September 25th 2000 even though they have been revised several times at the annual October assembly of representatives. Changes was agreed in 2002 in Helsinki, 2003 in Copenhagen, 2007 in Reykjavik and 2008 in Tallinn. This latest version is in line with proposal by the board to the assembly of representatives October 2008 meeting in Tallinn and agreed on an extraordinary meeting in Copenhagen February 2009. The Annual Assembly of NordAN approved these changes 21.10. 2011 in Vilnius.

Statutes

1. OBJECTIVE:

The Nordic Alcohol- and Drug Policy Network (NordAN) gathers groups/organizations who work to promote restrictive alcohol and drug policies in the Nordic and Baltic countries. The goals and tasks of the organisation are described in an action programme. Policy statements are adopted when appropriate.

2. STRUCTURE:

2.1 Membership
a) Membership in NordAN can be granted to Nordic and Baltic national organisations, who work to prevent and reduce the use of alcohol and/or drugs and the negative effects of such use. Membership can also be granted to local and regional organisations in cases where no national organization is a member of NordAN. When a national organisation applies for membership in NordAN, the membership of its local or regional bodies will be transferred into associated membership of NordAN at the next assembly of representatives.
b) Membership or associated membership cannot be granted to organizations which accept financial support from the commercial alcohol industry or from other private actors who profit from alcohol sales.
c) Applications for membership are decided on by the board. The decisions by the board are to be confirmed by the next meeting of the assembly.

2.2 Assembly of representatives
a) The assembly of representatives is the highest decision-making body of the network.
b) The assembly should annually address the budget for the following year, elect board representatives that are up to vote, address any suggested changes for the statues and accept or decline the accounts and the annual report and action plan for the previous year
c) The assembly meets annually during the political conference of NordAN. The invitations should be sent six months before the annual meeting.
d) The assembly is composed of one person from each of the member organizations.
e) In voting each member organization has one vote. Associated member organizations are not entitled to vote.
f) The representative assembly can dissolve the network. To dissolve the network there is needed a ¾ majority of the number of votes at the assembly.
g) Matters to be decided by the assembly shall be submitted to the board at least two months before the meeting. They shall be sent to the members of the assembly at least one month before the meeting.

The working languages at conferences and at the assembly are English and Scandinavian.

2.3 The board
a) The board consists of the president of NordAN and one representative from each member country (Denmark, Estonia, the Faroe Island, Finland, Iceland, Latvia, Lithuania, Norway and Sweden)

b) The president is elected by the NordAN assembly of representatives for two years.
Each national representative is elected by the members of the assembly coming from that country.
c) The board is responsible for the daily management of the network.
The board appoints the secretary general and decides on the terms of employment.
d) Decisions are made in consensus. If consensus cannot be reached the matter is referred to the assembly.
e) The board can decide on procuration.
f) The working language is English 
2.4 Secretariat

a)  The secretary general is subordinate to the Board.
b)  The secretariat is located by the decision of of the board.
c)  The secretary general shall coordinate each year a Nordic conference on alcohol and drug  policy.

3. FINANCING:

3.1 Management costs
The work of the secretariat is financed through the interest from the basic capital, extra contributions, gifts and income from services. The members of NordAN pay an annual due. The due is decided by the annual meeting of the assembly. Besides the compulsory due, the members are encouraged to give voluntary contributions.

3.2 Basic capital
The basic capital comprises of loans from IIAP and some member organisations. Only the interest of the basic capital can be used. If an organization wishes to leave the network, the loan can be repaid at one years notice in writing.

3.3 Dissolving the network
If the network is dissolved:
a) The accumulated loan capital will be returned to the lenders in shares equal to the original contribution percentage.
b) The IIAP share of the accumulated basic capital shall be used for research projects in accordance with the statutes of IIAP.
c) If the capital in paragraph 3.4.a cannot be returned to any of the member organizations, the funds will be distributed to activities in the respective countries coherent with the objectives of NordAN and in shares according to 3.4.a.

3.4 Distribution of costs 
The costs for the president and the secretary are covered by NordAN. The costs for the national board members are covered by the member organizations from each country. The costs for taking part in the assembly of representatives are covered by each member organization. If needed, the board can decide on subsidies for board members and assembly representatives.

4. AUDITING:

a) The audit report is submitted to the assembly with each amount referred to euros.

5. CHANGING THE STATUTES:

The statutes can be changed by the assembly by 2/3 majority. Proposals on changes shall be submitted to the Board at the latest 2 months prior to the meeting of the assembly, enabling the Board to make proper considerations and to send it to the members one month prior to the meeting of the assembly.

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